dOrder.com Procurement Site

ABSTRACT

A procurement site that makes it easy to order according to price and quality, record requisitions, purchase orders, vendor invoices and receiving records. An easy and clear paperless approval system and reports that show buyers and vendors detail history of all transactions.

DETAILED DESCRIPTION

This web site is been designed to be used by hotels and restaurantprocurement personnel and their vendors. However the site will proveuseful to any procurement department from any business.

www.dOrder.com is showing the buyers and the management of the buyingbusiness, vendor prices for the same specific item, arranged side byside. The buyer will see competitive prices from his vendors and be ableto see a total dollar amount for his current order, according to theprices of each individual vendor that he is buying from.

Before the order is finalized, the buyers can see budget figures for theyear and current month and how do they compare with the actual dollarsspend so far for the year and current month.

The site facilitates an approval system of all orders. Orders can beview and edited by the management personnel involved in the procurementprocess. Orders can be started by the lowest level of buyers that can beauthorized to buy for certain business departments. The order so createdis called a requisition. The requisition will be labeled with theDepartment Name, Date, Category of Items ordered, Required DeliveryDate, General Ledger reference number, Items, Quantities to be ordered,and prices from all the vendor this business if buying from at the time.The requisition is then available for the approval of the highermanagement. Each higher management personnel, in turn, can view andapprove the requisition, till the higher level is attained and therequisition is approved, partially approved or rejected. Than therequisition becomes available to the designated management team member,to be send to the chosen vendor or vendors. If there are multiplevendors that do provide prices for the category of items, than thedesignated buyer in charge of sending orders to vendors, can chose tosend the entire order to one single vendor, or split the order betweenthe available vendors any way he/she chooses to, based on price or othercriteria. The requisition is now call a Purchase Order and can be email,fax or just printed out and ordered over the phone.

The Purchase Order/s so created will now be available to the intendedvendor/s. A representative of the vendor can log in at any time and viewPurchase Orders from the businesses that they are selling to, can inputthe quantities that they can send at the required date, vendor's invoicenumber and date, and this now becomes an official vendor invoice that iswaiting for the designated receiving person for the buyer's side to markthis invoiced as received as soon as the items so ordered will bedelivered at the buyers company loading dock.

All transactions are recorded in to a SQL Server 2000 database. All thetransactions history is available to the buyers and sellers in manydetail reports.

This web site idea and work is rooted in my over twenty five years ofhospitality industry experience. I been experimenting since 1985, withExcel based procurement applications, and since 1999 I been working onperfecting what can now be view, at www.dorder.com This is a work inprogress, however, as I would like to make it even better and easier touse.

1. An easy way for hotels, restaurants or any other business to saveprocurement dollars and beat the budget.